Overview

Key Responsibilities

1. Recruitment & Sourcing

• Assist with full-cycle recruitment for a variety of roles across legal, accounting, and financial services teams
• Source candidates through job boards, LinkedIn, referrals, and other creative channels
• Screen resumes and conduct initial phone/video interviews
• Maintain a strong pipeline of qualified candidates for active and future roles

2. Interview Coordination

• Schedule and coordinate interviews between candidates and hiring managers
• Prepare candidates for interviews by providing clear expectations and timelines
• Ensure a smooth and professional experience for all candidates

3. Candidate Experience

• Act as a primary point of contact for candidates throughout the hiring process
• Provide timely updates and feedback to candidates
• Maintain a high standard of professionalism and employer brand representation

4. Collaboration with Hiring Managers

• Work closely with hiring managers to understand role requirements and team needs
• Assist in drafting and posting job descriptions
• Support hiring managers with candidate shortlists and interview feedback tracking

5. Recruitment Operations & Reporting

• Maintain accurate records in the Applicant Tracking System (ATS)
• Track key recruitment metrics (time-to-fill, pipeline activity, interview ratios)
• Support reporting on hiring progress across departments

6. Employer Branding & Process Improvement

• Contribute to job postings, recruitment marketing, and employer branding initiatives
• Identify opportunities to improve recruitment processes and efficiency
• Support onboarding coordination as needed

Qualifications & Skills

• 1–2 years of experience in recruitment, HR, or administrative support (professional services experience is an asset)
• Strong organizational and time management skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple roles and priorities simultaneously
• Comfortable working in a fast-paced, multi-entity environment
• Proficiency with Microsoft Office and familiarity with ATS platforms (or willingness to learn)

Key Competencies

• Communication: Clear, professional, and responsive with candidates and internal teams
• Organization: Able to manage multiple job postings and interview schedules
• Initiative: Proactive in sourcing and improving processes
• Confidentiality: Handles sensitive candidate and company information appropriately
• Adaptability: Comfortable supporting different business units with varying needs